SOL Language Clubs takes the safety and privacy of students extremely seriously as a matter of both legal and moral importance.

Social media includes the various types of websites that enable people to interact online: multi-media, social networking sites like Facebook, Twitter, Instagram, blogs, wikis, podcasts, forums, micro blogging and contact communities for example, YouTube - this is by no means an exhaustive list.

SOL Language Clubs strictly prohibits staff from: publishing or commenting via any form of social media:

  • During work hours

  • Using work facilities

  • On a personal profile in any way that suggests a connection with SOL Language Clubs

Members of staff may from time to time be engaged in work related social media in which they post to company social media profiles using company equipment, however this may only be done with prior consent from the Management Team and must not interrupt or negatively impact the care provided or day to day running of the SOL Language Clubs.

In accordance with our duties under The Data Protection Act 1998- see our Data Protection Policy the setting strictly prohibits all staff from disclosing any information regarding adults, volunteers, visitors or staff (written or pictorial), and other confidential information regarding the setting.

Staff may not use SOL Language Clubs for social media identities, login IDs and user names without prior approval from the person in charge. The setting’s logo and trademark must not appear on internet postings unless staffs are speaking on the setting’s behalf and clear permission is granted. All staff must respect copyright, privacy, fair use and other applicable laws including SOL Language Clubs’ own copyright and brands. Where staff, volunteers are allowed to identify themselves as employees of the setting, there is responsibility for representing the setting in a professional manner. Staff are also expected to mention any opinions and views expressed are solely those of the author and do not necessarily represent the views of the setting management or staff, as everything that is posted reflects on the setting and its image.

Staff and volunteers must always exercise good judgement and common sense regardless of whether online comments relate to their job or not.

Staff and volunteers must not post comments that can be interpreted as:

  • Personal attack

  • Defamation

  • Bullying and harassment

  • Spam

  • Offensive comment

  • Illegal activities

Any misuse of social networking sites that has a negative impact on the setting may be regarded as a disciplinary offence. Instances where the setting is brought into disrepute may constitute misconduct or gross misconduct and disciplinary action will be taken. Please refer to the Staff Disciplinary & Grievance Policy and Procedure.


Personal details or names of any adult in a photograph will never be given in such a way that would allow them to be individually identified.

Images will not be used for anything which may be viewed as negative in tone or that may cause offence, embarrassment or distress for the student.

All digital images will be removed from where they are temporarily stored every term and no digital copies will be made or kept. Pictures used for social media will not be deleted in this way.

Photographs will never be taken on personal mobile phones


A typical use of a photograph would be:

  • Electronic and printed information, displays and exhibitions at the Club

  • Website

  • Promotional material

  • To accompany staff or student coursework

  • Local Newspaper or magazine

  • National Newspaper of magazine

  • Twitter / Facebook or other company social networking site

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